11 steps to easily do foreign trade with a single

The following procedure is used to make trade orders: Accept customer orders, analyze product incoming materials, purchase incoming materials, and produce samples (The main factory knows the implementation of the samples, the production process is suitable for the customer's product requirements, and the production schedule meets the delivery Date), send a sample to the customer for approval, and the big product will be put into production. The production process is cumbersome and error-prone. The processing factory will give you troubles. Customers will also be psychologically prepared.

First, the craft list

1. Word processing is first performed on the craft and translated into Chinese.

2. Reference and comparison of previous years' craft lists (mainly referring to old customers), to study whether there are new changes or where there is something wrong, to focus on whether there are special requirements, and to communicate with customers in a timely manner where the instructions are not clear , If the customer does not understand the place, it can be handled according to the normal operation requirements of the order.

3. Check item by item for each item: (1) First, the main material, such as fabric type, yarn count, structure, weight, color (special attention to special colors, such as linen gray); (2) accessories, including Zipper (whether specifically, such as YKK), rope, buckle, eye, lace, elastic band, woven fabric (should be noted whether the need for dyeing), flat knitting rib, main mark, washing standard, tag, decorative cards.

4. Comparing with the process sheet, we will carefully study the printing, embroidering and other treatment methods such as mercerized fabrics, water washing, tie-dyeing, etc. (There are no detailed information on printing and embroidery in HTP orders, and even the printing color and printing size at the time of initial proofing. There is no clear indication that the customer has only one requirement: the effect is good.Although the customer gives this right to the factory, it also brings some difficulties to the factory. To guess the customer's mentality, they must take the initiative to innovate and design something. On the other hand, we should adapt to this requirement of our customers as soon as possible.)

Second, the nuclear price

After careful study of the process sheet, arrange for nuclear price, that is, fill in the nuclear price list. When filling in the nuclear price list, it must be clear and conscientious. The responsible person should not be responsible for the primary responsibility. The proposed merchandiser is recommended. It is advisable to organize a list of factory fabrics, yarn counts, weights, and widths so that, when the nuclear products meet the same fabrics at a later date, the price list can be filled with a fixed process. The prices of printed and embroidered fabrics are also best at a price list. .

1. Verify that the yarn count, weight, width, or difficulty of production of the relevant fabrics required by the customer on the process sheet is mainly communicated with the dyeing and finishing plant. After the implementation is finalized, the relevant materials of the fabric are clearly defined so that the process personnel can use accounting materials. At the same time, the dyeing and finishing plant checked the width and weight of the fabric, paid attention to the comparison between the yarn count and the gram weight of the fabric, and facilitated the accounting of the materials.

2. The process room staff calculates the amount of the process. At this time, the situation of the auxiliary materials (especially the 100 good customers and the accessories are generally designated manufacturers, to further implement the prices of accessories, so as to avoid the price of the large goods after the production The difference is explained in detail. It is asked which of the customer's accessories belong to the type of customer supply and printing and the type of embroidery thread to avoid omission. If the customer has special requirements, it needs special instructions.

3. The production shop compares the process sheets, and calculates the production volume and processing fee. Since the shop is based on the process sheet for calculation, much of the content is merely “on paper”. Therefore, it is possible to provide sample clothes as much as possible. If the customer specifically instructs, it is necessary to detail (preferably written) the production department so that it is as accurate as possible.

4. Summary information, accounting prices. As the nuclear price holders are accustomed to conducting nuclear pricing according to their own known information, when customers have special requirements, they must have clear instructions and make relevant reminders, such as fabrics with special requirements (with water washing, etc.), accessories are more exotic, India, embroidery prices and so on. All of this must be accurately and accurately written to the nuclear price information or to the craft sheet for future reference.

5. When quoting for certain accessories and printing, embroidery prices are not clear, the price quoted must indicate the listed accessories and printing, embroidery prices, such as 100 good orders often specify accessories factory, but Wei Jia, Europe and the United States orders involved To fabric testing and garment testing (customer specified accessories, merchandisers must pay attention to, if the merchandiser is not clearly marked, merchandisers should bear the main responsibility; all bear to learn to see the information on the price list, we must see clearly, Be aware of the information handled; if you have special requirements, you must tell the nuclear price clerk).

Third, sample preparation

In general, after the price is reported, if the customer feels that the price is close to or acceptable, he will be required to arrange samples (in principle, talk about the price in advance, after proofing; in principle, new customers will not be prepared in kind, sample preparation fees will be charged) . The main concern is when preparing samples (the key to preparing samples is to ensure delivery and quality. Therefore, the data we handle must be accurate and consistent with the customer's requirements, so as to ensure that the samples are confirmed in a timely manner to avoid repeated rework):

(a) sample

1. Style: Generally speaking, the sample is mainly to see the work, you can use instead of fabric, but when there is a color match, must match the appropriate Caixing, size work in full accordance with customer instructions and requirements.

2. Confirmation: As a confirmation sample, the customer value is that the color is right, the accessories must be uniform, and the embroidery and embroidery must also be done according to the requirements. In particular, it is better to represent large goods fabrics. Because in general, the confirmation sample is for the designer, it must be good and accurate. It is very important to meet the taste of the designer. This work is very important. If it is not done well, it can be said that the previous work has been abandoned and everything is in vain.

3. Prenatal samples: Generally speaking, after the large goods fabrics come out, in order to ensure the accuracy of large goods, before the cutting, do the samples for the customers to represent the level of large goods, but also the customer's inspection of everyone. For the convenience of production, it is required that the prenatal samples must meet all requirements of the customer for large goods, avoid production losses, and must be arranged quickly. For HTP orders, after the big stocks are shipped, arrange large shipments for pre-production samples. After confirmation of the pre-production samples, carry out large-scale production. HTP orders do not require printing or embroidery.

4. Advertising: Advertising is generally determined after the order is confirmed. Before the shipment of large goods, customers use the sample to increase publicity and increase the sales volume. The color is good and the appearance is better. It must play a role in the appearance ( The advertising sample must be arranged in advance and it can't be approached.

5. Qi-like: This requires fewer customers, can be flexible. For HTP orders, the customer requests that sales samples be arranged after the craft has been issued, and similar or near substitutes for the unsuitable accessories will be provided. After the samples are sent away, arrange for the nuclear price and quotation, and then wait for the customer to confirm the opinions.

6. Washing samples: To ensure that the size of clothing washed, we must do a good job fabric shrinkage rate.

7. Ship-like: Most of the customers' ships should be brought into large cargoes. If the sample of ships incorporating large cargo charges is not incorporated into large cargo, the merchandiser should bear the main responsibility.

(b) Color samples

1. Color samples, production should be good-looking and timely, and preservation should be complete, in triplicate: one must keep one for themselves so as to avoid checking the color of the large goods in the later production process, and asking whether the customer is in natural light or light Pair color for timely confirmation.

2. Yarn samples.

3. Swatches, such as linen gray: If the customer specified Ma gray number, can communicate with customers directly to the production of large goods, if the customer swatch, you can find some similar colors of cloth samples to be confirmed by the customer. When the color sample is related to ash or smoke gray, it is best to allow the customer to specify the color number on the Huafu or Jinlan Yarn Card to facilitate the purchase of yarn by the department.

(3) Printing and Embroidery

The first requirement is to use the correct color cloth and line proofing as much as possible. Especially for embroidery, the embroidery thread must use the correct color. If it is indeed difficult, it can communicate with customers and make arrangements. Printing and embroidery materials must be accurate, such as color matching, pattern, etc., should communicate with customers in a timely manner, and strive to shorten the confirmation period (printing and embroidery confirmation time: in principle, the salesperson will transfer the printed and embroidered materials. Within three days after the outsourcing member shall confirm the samples of the salesman, the outsourcer must pay attention to the color of the confirmation sample fabric must be correct. The confirmation sample must pass the inspection in principle before leaving the factory, and the confirmation sample must also be inspected. , The merchandiser will confirm the sample and send it to the customer for confirmation. The confirmation of the customer shall be promptly transferred to the manufacturer and the handover record shall be made.) The outsourcer should summarize the information on printing and embroidery prices processed before and after, to facilitate the subsequent inquiry into similar processing operations.

(four) accessories

Because of the limitations in the development of our accessories, it must be as wide as possible when arranging accessories. Such as peers, customers and other departments, in this special point is the network query, the focus is fast!! When the light of the customer's requested accessories is indeed a certain degree of difficulty, in time with the customer to negotiate opinions. The accessories manager must summarize the materials of the accessories purchased before and after, so as to facilitate the inquiry of similar accessories in the future. For HTP orders, there are many accessories and miscellaneous materials. Special attention should be paid to dyeing problems such as woven fabrics and herringbone belts. There are some accessories that are easy to find but do not reach the MOQ of the accessories factory. The factory is not willing to do it. In order to confirm the style of accessories on sales samples, customers should consider finding some good and easy-to-find accessories to reduce the need for unnecessary bulk production. The overall requirements for the accessories are low price and good quality, so it is very necessary to extensively summarize the materials of the various auxiliary materials, and it can be well documented when such accessories are encountered later. Time for confirming sample time of auxiliary materials: In principle, the salesman shall send the confirming sample to the customer for confirmation within three days after transferring the materials for confirming the auxiliary materials to the accessories manager. 18 steps to win the foreign trade document

Fourth, the implementation of the contract

After obtaining the customer’s consent or signing the contract and confirming that the customer has executed the contract (such as opening L/C, wire transfer, advance payment, etc.), the L/C settlement shall promptly press the letter of credit to settle the advance payment. To urge promptly, settlement by telegraphic transfer, the risk is greater, and it is generally applicable to old customers. The production notice shall be issued and the production notice must be as complete, complete, and correct as possible. After the order is issued, the relevant department shall receive the correct instruction within a reasonable period of time and have already begun execution. To produce plans to the production plant and supervise the production instructions in all aspects to ensure its smoothness. If customer information does not arrive, it is necessary to communicate and mediate with related departments and customers in a timely manner to make the most reasonable production plan.

Fifth, confirm

After the contract is signed, the confirmation of the work is the most important thing to do. When planning for confirmation, it is necessary to grasp the following principles:

a) First, arrange the production plan, check the confirmation points, first check the accessories, check whether the colors of the incoming materials are the same, especially check the main and auxiliary materials, and ensure that the production period begins smoothly.

b) Supervise and supervise the production plan and confirm all relevant instructions for ensuring the smooth production. The written or in-kind materials have been submitted to the responsible persons of the relevant departments and have been seriously implemented. If the correct craftsmanship, samples, imitation patterns, final confirmation opinions or modification opinions of the customer are to be communicated in a timely manner, supervise and give feedback on various issues arising in production, and communicate with customers in time for problems arising in production. deal with.

c) Check all incoming goods, consistent with the customer's confirmation.

d) Pay attention to customer changes, such as the color of the fabric, the number of contracts, and if any changes occur, notify the production department within the first time and reduce unnecessary losses.

Sixth, the tracking of the contract

During the execution of the contract, it is necessary to fill in the documentary form on time, report the progress of the production to the customer in time, and summarize the data in time, sort out the orders, avoid any omissions, and communicate with the customer and the production department in time. To be handled in a timely manner, as reported, negotiated with customers to delay, coordinate the relevant departments to take remedial measures.

In the immediate vicinity of the delivery period, if during the production process, if any obstacles prevent the delivery of large cargoes, it is necessary to inform the customer in advance; when the production process of large goods, sewing, printing, embroidery, etc., prevent production from proceeding smoothly. At the same time, we must promptly inform the customer (same sample to the customer) to take relevant remedial measures.

For the smooth production of large goods, we must first go to the production plant to see the daily production. For the customer to confirm the delay or provide some information is not timely, in addition to communication, there should be written in the form of a fax to the customer or to tell the customer the progress of the production, and remind that there may be affect the delivery period, at the same time, to check the production process may also exist The problem should be summarized in a timely manner, especially accessories.

The quality control supervisor shall work with the quality controller to inspect the product before the delivery of the bulk cargo, and issue the inspection report form (for rectification issues, propose rectification suggestions and preventive measures); when the customer comes to our company for inspection, the quality control The supervisor or quality manager must accompany the customer to inspect the goods and make records.

Seventh, shipping

According to the stipulations of the contract and the final result of negotiation with the customer, the shipments shall be arranged in time (HTP may have more than one customer. He will have different requirements for boxes, barcodes and bags, and should be brought to the attention and written in the form of a written form to the workshop). .

1. Shipment time, quantity, time of arrival, timely notify the relevant department (according to the time of notification of the arrival of the goods in a timely manner to arrange delivery, if not guaranteed delivery, clothing when negotiated with the shipping company or customer).

2. Booking, customs clearance.

3. Handle internal delivery procedures.

4. Ships and related matters, the ship is generally sent to the customer one week before the shipment of large cargo. Some documents are lost. How to deal with it?

VIII. Invoicing and payment collection

International Business Department Voucher is responsible for issuing export product invoices, and is responsible for filling out relevant forms for issuing export invoices; International Business Department Accountant is responsible for issuing domestic product invoices, and the Merchandiser is responsible for filling out the domestic sales Merchandiser responsible for domestic sales. Recycling, promptly urge customers to handle, speed up our cash flow. For the settlement of purchase price of exported products, if the letter of credit is settled, the merchandiser shall urge the customer to issue a letter of credit for the company in a timely manner. The documentary shall be responsible for the review of the contents of the credit; the wire transfer method shall be settled after shipment. Timely urge customers to pay, to avoid the occurrence of bad debt losses.

IX. Accounting

For the purchasing and processing business responsible for our department, we must promptly conduct reconciliation with the manufacturer. After the business is confirmed to be correct, let the other party issue a special value-added tax invoice that meets our requirements, and timely report according to the relevant documents of our company. .

For expenses reimbursement: travel expenses, after returning from a business trip, it is necessary to report in time and execute the company's documents in detail; for other expenses, it is required to make a report in the month when the expenses occur, and to avoid the cost of reimbursing across months, affecting the company and Department of profit accounting.

X. Arrangement and Filing of Data

All personnel in this department should organize and archive all the materials they are responsible for in a timely manner, keep the desktop clean and orderly, and arrange the personal filing cabinets to be organized in a timely manner so as to maintain the overall appearance and practicality of the materials. Put; for the public part of the office supplies, etc., must be organized in a timely manner, personal information, samples, samples, etc. are not allowed to random random release, if found random random release, will be responsible for punishment.

Eleven, the product's after-sales service invoice related form.