323 Special file management development and utilization as the fundamental purpose of file construction, not only can reflect the work quality of each link of the file work, but also can promote and promote the work of other links. As long as the development and utilization work is the top priority of the personnel file management work, do a good job and do a good job of personnel file work in the new period with a high sense of political responsibility for history, service for reality, and consideration for the future. If the precious personnel files are well managed and utilized, we will certainly be able to raise our personnel file work to a new level.
The role of electronic technology in the work of geological science and technology archives Xie Lihua of Guangdong Nonferrous Metals Geological Survey Bureau In recent years, electronic information technology has been widely used in various industries. As far as the geological industry is concerned, the application of electronic technology has impacted the formation of traditional geological science and technology files Collection, filing and utilization, and the emergence of electronic information technology also provide scientific and fast working methods for the formation and utilization of geological science and technology archives, and provide a good platform for the sharing of geological science and technology archives information.
1. Changes in the formation and collection of geological science and technology files due to the application of electronic technology The geological science and technology files mainly include the original geological science and technology files, duplicate geological science and technology files and geological data. For more than 50 years, the original geological science and technology archives have been valued by the majority of geological science and technology personnel for their originality, systematicness and completeness. In 1964, China implemented the specific method of archiving original geological archives, which has been used by grassroots geological exploration units. However, with the emergence of electronic information technology, the formation, collection and utilization of original geological science and technology files have changed to varying degrees, replaced by the original geological science and technology files directly formed by computers.
The two main bodies formed by the original geological science and technology archives are: text reports and maps. In the past, the formation of these two main bodies had strict requirements. The text report is hand-written on the special graph paper with a non-fading ink pen, and the drawings are drawn by hand using special centimeter paper (square paper). But now geological science and technology personnel have all used computers to operate, so that the formation of these two main bodies is no longer a hand-written text and hand-drawn drawings. The text report is printed by the computer, and the revision of the report is also revised on the basis of the manuscript submitted for review. There is no longer any report manuscript that can be archived. The final file is the submitted manuscript that was modified on the computer. . Of course, this approach does not meet the requirements of the original method of filing geological archives originally filed in China in 1964. The production of drawings is also completed by the computer using drawing software. Such as: MapGIS, AutoCAD, etc. The extensive application of these softwares in geological mapping can be said that the rapid advancement of electronic technology has brought about changes to the cumbersome geological mapping methods. It not only changes the long and cumbersome process of manual drawing by manual drawing, but also gives the original geological science and technology archives. The formation, collection and utilization of Chinese maps bring new working methods. Taking solid mineral exploration and drawing geological maps as an example: the traditional mapping process is more complicated and has many steps, mainly including the following steps: field hand drawing-original drawing of clear drawing author-clear drawing thin film drawing-blue sun drawing-coloring map. After using computer drawing, the drawing process is much simpler, mainly as follows: wild hand drawing-original picture of the author-scanning human computer editing-> printing results. Judging from these two methods of drawing, the process of computer drawing is obviously simpler than manual drawing. This aspect shows the superiority of computer drawing, on the other hand, it also makes the original geological science and technology files in the collection incomplete.
324 Special file management 2. The role of electronic technology in the formation and utilization of geological science and technology files Although the application of electronic technology has brought an impact on the traditional geological science and technology files, it also brought a scientific and fast working method to geological work.
For the writing of text reports and drawings, it is almost no longer using paper media, but directly using a computer. Even the use of paper media is a draft. The formal report is still printed and typeset by the computer, which brings great convenience to the modification and publication of the report. All the drawings are made by computer. As long as there is a computer and a drawing software, it can replace the manual drawing tools in the past. Simple points, lines, and surfaces can be saved as long as the mouse moves freely. In order to have a unified layer color scale in computer mapping, the Geological Research Institute of our bureau has prepared a color standard for computer mapping of geological maps. This standard provides the basis and standards for the computer system mapping of our geological survey units. The use of computers in the field of geological mapping not only improves the speed of mapping, but also simplifies the mapping process. At the same time, the modification of the drawing shows its unique effect, and you can delete and add points, lines, and surfaces to the drawing at will.
For the use of geological science and technology archives, after the completion of the entire geological exploration project, the text reports and maps will be engraved on the CD or mobile hard disk to save, so as to facilitate the use of geological science and technology archives by local quality scientists in the future. Or copy the data of the mobile hard disk into the computer, you can edit, modify, and use it at will, eliminating the need for geological science and technology personnel to repeat the work of copying and drawing.
325 Special File Management III. Problems Existing in Electronic Technology in Geological Science and Technology File Management and Suggestions The application of electronic technology in the work of geological science and technology files has its advantages and imperfections. Main problems: Today, the types and carriers of the original geological science and technology archives have changed to varying degrees. The new original geological science and technology archive materials formed by various new technologies and methods in geological work have made The original implementation rules of the geological science and technology archives management work are far from meeting the needs of today ’s archives management work, which has affected the integrity and scientificity of the original geological science and technology archives.
In what media form the original geological science and technology file was kept. With the wide application of electronic information technology, whether it is the original geological science and technology file or the achievement geological science and technology file, the recording, storage, exchange and use of paper media will gradually decrease, and the form of photoelectric media will become more and more dominant. However, the original scientific and technological archives formed in geological work cannot be completely separated from paper media. Therefore, what medium is used to preserve the original geological science and technology file is a question worth discussing.
In what format are the original geotechnical archives of optoelectronic media stored and used. The purpose of preservation is for use, and the purpose of use is for development and research. The storage format of the original geological science and technology files of the photoelectric medium should be universally recognized and long-term effective to ensure that the electronic files can be used in any new software environment.
The development of electronic technology, the changes in the original geological science and technology file types and the carrier form should be issued as soon as possible to meet the needs of the development of the new situation of various geological original science and technology archives file filing method to solve the emergence of a large number of digital original geological science and technology files Follow the situation.
A unified format for electronic file exchange of original geological science and technology archives is formulated to facilitate the secondary development and utilization of the original geological science and technology archives, and to provide services for geological exploration and prospecting.
In addition to proficient professional knowledge, geological science and technology file management personnel should also have a comprehensive understanding of computer applications and network technologies, and be familiar with policies, regulations and standards related to file management, geology, computer application technology, and geological data work Standardize to meet the needs of scientific development in the 21st century.
The development of the 326 special archive management era has given new requirements to the work of geological science and technology archives. The original geological science and technology archives formation mode and preservation mode play an important role in the secondary development and utilization of archives data. The State Council ’s decision on strengthening geological work clarifies that the main task of geological science and technology archives personnel is to strengthen the development and utilization of geological archives. To this end, the application of electronic technology not only provides a scientific and fast working method for geological work, but also is more conducive to the sharing and utilization of geological science and technology archive information.
The particularity of the collection archives The Hangzhou Celebrity Memorial Hall Dong Yan Collection is a museum (commemoration) based on its own nature, for the purpose of social education and scientific research, to collect the preserved witnesses of the material and spiritual civilization of the natural world and human society.
The types of these testimonies include almost everything that has existed and appeared in nature and human society. The museum can only search extensively for a purpose and in a planned manner, and carefully select and collect representative and typical physical materials with historical, scientific, artistic, and commemorative values ​​to form its own collection.
Collection archives are scientific, accurate and complete recording materials that reflect the entire situation of the collection, and are the basis for scientific management, protection, utilization and research of cultural relic collections. From the archives of the collection, you can understand the whole picture and the whole situation of the collection, and understand the source, circulation and dynamics of the collection. The collection file is the only reliable basis for the collection and is the safest information to understand the collection. The collection archive is a historical record of the collection and has its particularity.
The formation of collection archives is a dynamic process of gradual accumulation. This process, from the date the collection enters the collection, we must always pay attention to collecting data related to the collection, including its production, evolution
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